Baildon Leadership Team (BLT) Report to Church Council June 2019
Since the last Church Council, BLT has continued to meet on average every 3/4 weeks as a team and members have undertaken other work in-between these meetings. BLT continues to be an effective way to oversee the ongoing management of our church and its many associated activities
Current members of BLT are Janet Binks (Steward), Allen Pollard (Work with young people), John Sykes (representing Treasury issues), Peter Jackson (representing Pastoral and Safeguarding), Chris Flecknoe (Worship and Church Life), Rachel James (representing our younger families). Rev Nick Blundell also attends regularly.
Mervyn also receives the minutes but attends only when particularly relevant that he should do so.
Summary of significant issues (discussed responded to, supported, overseen etc.) over recent months
BLT designed and arranged for GDPR forms to be distributed and for a secure post-box to be fitted in Wesleys for completed forms to be returned to. All church members and those whose details were previously on lists called “adherents” or “community roll” have been given or sent a form to complete. In some cases, we have had to chase up returns. In future, those who are not members but who wish to be associated with Baildon Methodist Church will be referred to as “Friends of Baildon Methodist Church”.
GDPR forms have been given out at table tennis, See and Know and Bumps and Babes, CAMEO etc. as well as in Church.
In addition to the customary “Website updates” which is sent out weekly and includes Pews News, those who fill in the GDPR form also have the opportunity to indicate if they wish to receive a simpler, monthly, “What’s On” e-newsletter which covers Sunday worships and key weekday activities.
Ashley, our GDPR controller, has recently reported:
226 Forms have now been completed of which 54 are via an electronic google form and the remaining via paper copy.
We currently hold personal information for 1148 individuals / companies who have expressed, in the past, an interest in what we ‘do’. Work is still on-going to get the balance of folk to complete GDPR Forms.
This spring, members of BLT, along with the line managers for the kitchen staff, attended an employment training session, led by the Methodist District’s Employment Adviser, Rob Cooper. This was a most useful session and we have set in train steps to improve our employment practice including:
- holding job review meetings with our Family Lay Worker and Caretaker and considering possible changes needed;
- reviewing whether the job contracts of our staff need updating (thanks to Roger Pollard for his advice and guidance on this);
- considering how to improve our record-keeping and secure storage of personnel info.
This is an ongoing piece of work, and may lead to recommendations for consideration by Church Council, perhaps at the October meeting.
Building issues including safety
- BLT has received brief regular updates about the building works as and when these affect the current operation of the Church and Wesleys.
- Following discussions in BLT, about emergency egress from the church if Wesleys Café area was blocked, and after taking advice from a Fire Officer, the new arrangements for the main doors to the church are:
- door NOT to be locked or bolted on the big bolts at top and bottom
- door will be left secure only on a new bolt which has recently been fitted – this is easy to open
- Allen has send email to all those group leaders who use the church to appraise them of the new arrangements and has put up a notice about how to open the door
- A risk assessment of the premises when in normal functioning mode has been carried out and some minor improvements made – we will need to ask organisers of large events to carry out a risk assessment themselves prior to such events
- Fire safety, illuminated running men and signage have been updated and replaced during maintenance work at the end of May
- We are aware that a fire evacuation practice is long overdue and are waiting until the building work is completed, when this will be arranged.
Junior Church and Young People in morning worship
BLT is giving this issue some consideration and wishes, very much, to support our youth leaders and teachers. A consultation meeting with Junior Church teachers and other interested folk was held on 2 June, and it was decided that a questionnaire should be sent out to all parents associated with our Junior Church and Creche.
Again – this may be an area about which recommendations will brought to a future Church Council meeting.
In the meantime, we have revised the information going to worship leaders to encourage them to plan their worship so that the children can be welcomed in to join the adults at 10.50 and the service end around 11.00.
Circuit Assessment Issues
BLT resolved and sent the following to Circuit in response to a request for an increased contribution to Circuit costs.
- That our church would contribute an additional 3% to Circuit Assessment for the year commencing 1 September
- That we requested that in order to assist with the control of Circuit costs, going forward:
- Any proposals for new spending which are brought to Circuit Meeting should be set out in writing, explaining the rationale, alternatives, and cost implications, and that this information should be circulated to all Circuit representatives well in advance of the meeting, so that the proposal can be given appropriate consideration
- The Circuit Leadership Team should consider preparing and publishing a Circuit cost-reduction plan for the coming five year period, with a view to ensuring that the contributions required from individual churches to Circuit, do not continue to rise faster than inflation.
- Arrangements have been made to purchase environmentally friendly cleaning products from a Baildon supplier.
- As a small contribution to addressing climate change, arrangements have been made to lower the thermostats on all heating from a max od 24 degrees to 23.
- Thanks to Allen, we now have a crisp-recycling collection point on our premises.
Other issues dealt with
- Collection for Andrew Taylor. It was agreed to take a retiring collection on 16 June
- Circuit stewards training evening – Peter will represent us.
- Application approved and sent off to “ABCD Grant application” for taster sessions in Wesleys in August. We should know if we have been successful sometime in June.
- Arrangements for offertory and explanations have been instituted.
- Tokens of appreciation have been given to the parents who help at the youth club
- Memorial stones / plaques. BLT felt that these should not be permitted in the church garden.
- Some new arrangements for limiting inappropriate use of the photocopier have been instituted.
- We have sought to smooth arrangements between the various people who “need to know” when a funeral is being arranged.
If anyone has any issues they would like BLT to discuss, please let any member of BLT know or email firstname.lastname@example.org
Chris Flecknoe and Janet Binks
Baildon Leadership Team (BLT) Summary Report: February 2019
BLT continue to meet every 3 to 4 weeks.
Current members are:
- Janet Binks
- John Sykes
- Allen Pollard
- Rachel James
- Peter Jackson
- Chris Flecknoe
- and Rev Nick Blundell or another member of the Ministerial Team.
Summary of significant issues dealt with over past 6 months
Concerns and response to the work-load level for our volunteers in key roles. Actions taken:
- Investigating and applying for funds for a paid administrative support worker: not successful.
- Advertising and seeking new recruits to fill vacant posts: successful – all key posts are currently filled.
We are very grateful to the following people who have come forward:
- Roger Pollard has taken over Payroll, Lettings Licences and Invoices, and is doing a great deal to simplify our lettings system.
- Nicki Arkell and Rachel James have taken over as Lettings Officer (job-share). Ros Crosland has also taken on the role of updating the weekly bookings board, and of meeting and greeting any potential new users.
- Jennifer Evans is now organising the money-counting rota of volunteers.
- Maureen Mancell has taken on the Café Treasurer’s role
- Ashley France has offered to take on the role of GDPR Data Controller.
- Claire Nott has offered to take on the Gift Aid reclaim role when Robert Watson retires this summer.
- And finally, Gary Picken has come forward to work in partnership with John Sykes as Treasurer, to share the load and learn the ropes.
Huge thanks to all those who are retiring from jobs which they have been doing so well.
BLT has received brief regular updates about the building works when these affect the current operation of the Church and Wesleys.
GDPR. BLT continues to grapple with the wider implications and challenges presented by GDPR requirements.
Acknowledgements and thanks. BLT seeks to notice, acknowledge and thank those who “go the extra mile”.
Events and new developments oversight
In relation to worship and mission:
- We were delighted to give our full support to a request from Sean and Jonathan Hayes that they organise and run a Youth Alpha Course in the near future.
- Supporting the current JSP Values programme which has been devised by our Lay Pastors.
We are grateful to the Social Committee of Lyn Jones, Lynne Yarde, John Binks, Linda Bairstow, and Chris F, for the detailed planning for church social events. BLT has been pleased to support the following events and activities:
- Harvest Supper and Band Concert
- To Russia with Love
- Festive Wreath-making
- Baildon at Christmas.
- Arrangements have been made with Rob Cooper, the District’s Employment Officer to come to Baildon to run a “Good Practice” training workshop for all those involved in or interested in the management of staff and volunteers at Wesleys.
- BLT have arranged for a much-overdue review of the job descriptions of 2 of our paid staff.
Other issues which BLT have overseen or supported
- Church Copyright Licence
- Introduction of the Red Box Scheme
- Installation of new multi-media projector and secondary glazing to the rear church windows.
- Supporting in future the use of more environmentally-friendly cleaning products on our premises
- Making contact with a Mosque in Bradford and inviting the leaders for a visit to our church – the invitation is “on the table” but no date has yet been indicated by our guests
- Purchase for distribution of the District Chairman’s “Methodist Way of Life” card which was introduced by Roy Lorrain Smith at the service he led on at New Year
- Offering encouragement to Allen Pollard in seeking to have our premises designated as a recycling centre for Crisp packets via Walkers Crisps. Well done Allen!!
If anyone has any issues they would like BLT to discuss, please let any member of BLT know or e-Mail